Whether you're planning a corporate retreat, film production, music festival, or large event, understanding RV fleet rental costs is essential for accurate budgeting. This guide breaks down everything that affects pricing so you can plan with confidence.
Base Rental Rates by RV Class
RV rental rates vary significantly based on the class and size of unit. Here's what to expect:
| RV Class | Size Range | Daily Rate | Weekly Rate | Sleeps |
|---|---|---|---|---|
| Class B (Camper Van) | 17-23 ft | $150-$250 | $900-$1,500 | 2 |
| Class C (Mid-size) | 25-32 ft | $200-$350 | $1,200-$2,100 | 4-6 |
| Class A (Full-size) | 32-40 ft | $300-$500 | $1,800-$3,000 | 6-8 |
| Luxury Class A | 40-45 ft | $500-$800 | $3,000-$5,000 | 4-6 |
| Travel Trailer | 20-35 ft | $100-$200 | $600-$1,200 | 4-8 |
Fleet Discount
When renting 3+ units, expect 10-15% off base rates. For 10+ units, discounts can reach 20-25%. Always ask about fleet pricing when requesting quotes.
What Affects Fleet Rental Pricing
Season & Demand
- • Peak season (May-Sept): 20-40% higher rates
- • Major events (Super Bowl, festivals): Premium pricing
- • Off-season (Nov-Feb): Best rates, more availability
- • Holidays: Often require minimum rental periods
Location & Delivery
- • Local delivery (under 50 mi): Often included
- • Regional delivery (50-200 mi): $2-4/mile
- • Long distance (200+ mi): $3-5/mile or flat fee
- • Remote locations: May require additional fees
Rental Duration
- • Daily rentals: Highest per-day rate
- • Weekend (3 days): ~2.5x daily rate
- • Weekly: 5-6x daily rate (best value)
- • Monthly: 15-20x daily rate
Services Included
- • Basic: RV only, pickup/dropoff at depot
- • Standard: Delivery, setup, orientation
- • Full-service: + Generator, on-call support
- • White-glove: + Stocking, cleaning, concierge
Sample Fleet Rental Budgets
Small Corporate Event (5 Units, 3 Days)
- 5x Class C motorhomes @ $275/day = $4,125
- Fleet discount (15%) = -$619
- Delivery & setup = $500
- Generator rental = $300
Estimated Total
$4,306
~$287/unit/day
Film Production (10 Units, 2 Weeks)
- 2x Star wagons @ $1,800/wk = $7,200
- 4x Talent trailers @ $900/wk = $7,200
- 4x Honeywagons @ $700/wk = $5,600
- Fleet discount (20%) = -$4,000
- Delivery, drivers, fuel = $4,500
Estimated Total
$20,500
~$146/unit/day
Festival/Large Event (25 Units, 5 Days)
- 10x Class A @ $400/day = $20,000
- 15x Class C @ $275/day = $20,625
- Fleet discount (25%) = -$10,156
- Delivery & coordination = $5,000
- On-site support = $2,500
Estimated Total
$37,969
~$304/unit/day
Hidden Costs to Watch For
Common Additional Charges
- • Mileage overage: $0.35-$0.50/mile over included
- • Generator fuel: $50-$150/day depending on usage
- • Dumping fees: $25-$50 per dump if needed
- • Cleaning fee: $75-$250 per unit
- • Late return: $100-$300/hour or full day rate
- • After-hours delivery: $100-$300 surcharge
- • Pet fee: $100-$250 per unit (if allowed)
- • Smoking fee: $250-$500 (if prohibited)
Tips for Getting the Best Rates
Book Early
Booking 2-3 months ahead gives you the best selection and often better rates. Last-minute bookings may face premium pricing or limited availability.
Be Flexible on Dates
If possible, avoid peak season and major event weekends. Mid-week rentals often cost less than weekend-only rentals.
Get Multiple Quotes
Compare quotes from at least 3 providers. Be sure you're comparing apples to apples - check what's included in each quote.
Consider Weekly Rates
If you need RVs for 4+ days, weekly rates often provide better value than daily rates even if you don't use all 7 days.
Negotiate for Larger Fleets
For 10+ units, there's usually room to negotiate on price, included services, or payment terms. Don't be afraid to ask.
Frequently Asked Questions
How much does it cost to rent an RV fleet?
RV fleet rentals typically range from $200-$600 per unit per day depending on RV class and amenities. Fleet discounts of 10-25% often apply for multi-unit rentals. A 5-unit fleet for a weekend event might cost $3,000-$8,000 total including delivery and setup.
Is it cheaper to rent multiple RVs as a fleet?
Yes, fleet rentals typically offer 10-25% discounts compared to individual unit rentals. Additionally, you save on coordination costs, get consistent quality across units, and often receive better service terms with dedicated fleet coordinators.
What is included in RV fleet rental pricing?
Fleet rental pricing typically includes the RV rental, basic insurance, delivery to your location, setup and leveling, orientation, and pickup after your event. Additional costs may include fuel, mileage overages, generator rental, and deep cleaning fees.
How do I budget for an RV fleet rental?
Budget for base rental (50-60% of total), delivery/pickup (15-20%), fuel and consumables (10-15%), insurance and deposits (10-15%), and contingency (5-10%). Request detailed quotes from fleet coordinators for accurate budgeting.
"Transparent pricing is essential for building trust. We provide itemized quotes so clients understand exactly where their budget goes - no hidden fees, no surprises."
— Mike Richardson, Fleet Operations Director at EventFleetRV
Mike has coordinated over 500 RV fleet deployments across 40+ states, working with NASCAR events, film productions, Fortune 500 companies, and major music festivals. He brings 15+ years of hands-on experience in the RV rental and event logistics industry.
Get a Custom Fleet Quote
Every fleet rental is unique. Tell us about your event and we'll provide a detailed quote tailored to your needs.