Complete Guide
What is RV Fleet
Management?
The definitive guide to RV fleet management and coordination—how large-scale RV rentals work for events, productions, and corporate deployments.
Definition of RV Fleet Management
RV fleet management (also known as RV fleet coordination) is a specialized service that manages large-scale RV rentals on behalf of event planners, production companies, corporations, and organizations. Rather than contacting dozens of individual RV rental companies to secure multiple units, clients work with a single fleet manager who handles everything.
A fleet manager sources RVs from a nationwide network of providers, manages all logistics including delivery, setup, and pickup, and provides clients with one point of contact, one contract, and one invoice—regardless of how many RVs or providers are involved.
This service is essential for events requiring 5 or more RVs, where coordinating with multiple rental companies becomes logistically impractical and creates unnecessary risk.
Key Facts About RV Fleet Management
Typical Fleet Size
5 to 500+ RVs
Service Area
All 50 US States
Booking Window
2-12 Months Advance
Billing
Single Invoice
How RV Fleet Management Works
Requirements Assessment
The fleet coordinator reviews your event details, dates, location, and specific needs. This includes determining the number and types of RVs required, utility requirements, and any special accommodations.
Sourcing & Proposal
Using their nationwide network of vetted RV providers, the coordinator sources appropriate units and prepares a comprehensive proposal with pricing, logistics, and service details.
Contract & Confirmation
Once approved, you sign a single contract covering all units and services. The coordinator locks in availability and begins logistics planning.
Delivery & Setup
The coordinator manages delivery of all units to your site, handles setup and positioning, connects utilities, and provides orientation for your team.
Event Support
During your event, the coordinator serves as your single point of contact for any issues, manages generator refueling and waste services, and handles any additional needs.
Breakdown & Billing
After your event, the coordinator manages pickup of all units and provides a single consolidated invoice for all services rendered.
Who Uses RV Fleet Management?
Event Planners & Festivals
Music festivals, cultural events, and large gatherings requiring artist accommodations, VIP hospitality, and crew housing.
Examples: Coachella, Bonnaroo, Mardi Gras, Burning Man
Film & TV Productions
Location shoots requiring talent trailers, hair/makeup units, production offices, and crew housing away from urban centers.
Examples: Feature films, TV series, commercials, music videos
Corporations & Brands
Brand activations, mobile meeting spaces, executive hospitality, and trade show support outside convention centers.
Examples: CES, SEMA, product launches, corporate retreats
Motorsports Organizations
Infield camping, corporate hospitality suites, team support, and fan experience packages at race tracks nationwide.
Examples: NASCAR, F1, IndyCar, NHRA events
Emergency Response
Rapid deployment of housing for disaster relief, first responders, and displaced persons during emergencies.
Examples: FEMA coordination, wildfire response, hurricane relief
Workforce Housing
Temporary accommodations for construction crews, pipeline workers, and remote project teams.
Examples: Energy projects, infrastructure construction, remote sites
Fleet Management vs. Other Options
| Factor | Fleet Manager | DIY Multi-Vendor | Single Dealership |
|---|---|---|---|
| Nationwide sourcing | — | — | |
| Single point of contact | — | ||
| Scalable (5-500+ units) | — | ||
| Consolidated billing | — | ||
| Event logistics expertise | — | — | |
| Quality accountability | — |
Types of RVs Available Through Fleet Management
Class A Motorhomes
26-45 feet
Largest motorized RVs with full residential amenities. Ideal for talent, executives, and VIP hospitality.
Class B Campervans
17-23 feet
Compact and maneuverable. Good for crew transport with sleeping, easy urban access.
Class C Motorhomes
20-33 feet
Mid-size option with over-cab sleeping. Popular balance of space and maneuverability.
Travel Trailers
Various
Towable units for stationary use. Cost-effective for large fleet quantities.
Fifth Wheels
Large
Luxury towable RVs with multi-room configurations. Ideal for extended stays.
Specialty Units
Custom
Toy haulers, expandables, accessible units, and custom configurations for specific needs.
Frequently Asked Questions
How far in advance should I book RV fleet management?
For major events like the Super Bowl, large music festivals, and NASCAR races, book 6-12 months in advance. For smaller events or off-peak times, 2-3 months is typically sufficient. Emergency deployments can be arranged on shorter notice.
What is the minimum fleet size for management services?
Most fleet managers work with a minimum of 5 units, though this can vary. Smaller quantities may be better served by direct rental from a local dealership.
Are generators included with RV fleet rentals?
Generators are typically an add-on service for sites without electrical hookups. Fleet coordinators can provide portable generators with fuel service throughout your event.
How is waste and sewage handled?
Fleet coordination includes waste management services. Holding tanks are pumped on a scheduled basis throughout your event, with frequency depending on usage.
Can fleet managers work with venue-specific requirements?
Yes. Professional fleet managers are experienced with venue restrictions, access limitations, and event-specific rules. They work with event organizers to meet all site requirements.
About EventFleetRV
EventFleetRV is a nationwide RV fleet coordination company founded by Ben Kiser and Dathan Black. We specialize in large-scale RV rentals for events, productions, corporate deployments, and emergency response across all 50 US states. Our service provides one point of contact, one contract, and one invoice for fleets of 5 to 500+ units.
Need RV Fleet Management?
Whether you're planning a festival, production, corporate event, or emergency response, EventFleetRV manages the perfect fleet for your needs.