Our Process
How EventFleetRV Works
From your initial request to post-event pickup, we manage every step of your RV fleet coordination. One point of contact. Complete accountability.
Submit Your Request
Start by completing our fleet quote request form. Share your event details, dates, location, estimated number of units, and any specific requirements.
- Event or project type
- Location and dates
- Estimated number of RV units
- Specific unit type requirements
- Delivery and support needs
Consultation Call
Within 24-48 hours, a dedicated fleet coordinator will contact you to review your requirements and ensure we understand exactly what you need.
- Review your event requirements
- Discuss unit specifications
- Identify potential challenges
- Clarify timeline and logistics
- Answer all your questions
Receive Your Quote
Based on our consultation, we prepare a comprehensive proposal with unit specifications, delivery logistics, and transparent all-inclusive pricing.
- Detailed unit specifications
- Delivery and pickup logistics
- On-site support options
- Timeline and milestones
- Single, all-inclusive pricing
Confirm & Source
Once approved, we source units from our vetted partner network, confirm availability, and lock in your fleet with regular progress updates.
- Source from partner network
- Confirm unit availability
- Finalize contracts and logistics
- Provide booking confirmation
- Assign dedicated coordinator
Delivery & Setup
On delivery day, we ensure units arrive on time and in the right locations. We manage positioning, setup, and utility connections.
- Coordinate delivery timing
- Manage unit positioning
- Oversee setup and connections
- Conduct quality checks
- Provide arrival confirmation
Support & Pickup
Throughout your event, your coordinator is available for any issues. When concluded, we coordinate pickup and provide a single consolidated invoice.
- On-call support during event
- Issue resolution
- Coordinated pickup scheduling
- Post-event inspection
- Single consolidated invoice
Why Us
Why Our Process Works
EventFleetRV isn't a marketplace—we're your fleet coordination partner.
Single Point of Accountability
Your dedicated coordinator owns the entire process—no finger-pointing or vendor confusion.
Nationwide Sourcing
We source from our vetted partner network across all 50 states—not limited by any single inventory.
Single Invoice
Consolidated billing simplifies your procurement—no chasing multiple vendors for invoices.
FAQ
Frequently Asked Questions
How quickly can you fulfill a fleet request?
Timing depends on fleet size, location, and unit availability. For standard requests, we typically provide quotes within 48 hours and can coordinate deployments with 2-4 weeks lead time. Rush requests may be accommodated based on availability.
Do you own the RV units?
No—EventFleetRV is a coordination and fulfillment platform, not an inventory owner. We source units through our nationwide network of vetted partners, which gives us access to far more inventory and flexibility than any single fleet owner could provide.
What size fleets can you coordinate?
We coordinate fleets of any size—from 5 units to 1,000+. Our partner network gives us the capacity to scale to meet virtually any requirement, anywhere in the country.
What happens if there's an issue during my event?
Your dedicated coordinator is available throughout your event to address any issues. We have contingency processes in place and can coordinate replacement units or support as needed.
Ready to Coordinate Your Fleet?
Get a customized quote for your event, production, or extended deployment. Our team is ready to source and manage the perfect RV fleet for your needs.